Inside the pros and cons of bots and virtual assistants

Thomas Rødseth at Puzzel looks at the pros and cons of bots, artificial intelligence and virtual assistants in contact centres

Robots, bots, chat bots, intelligent or virtual assistants are just very sophisticated forms of self-service and we all know that self-service is here to stay. The younger generation, in particular, is quick to embrace a self-serve environment and typically find virtual agents entertaining and interesting. So where does that leave humans in contact centre

Pros
•24/7 access – customers can ask questions at 2am and get an immediate answer without waiting for the contact centre to open at 9am

•Your own virtual butler – the truth is that robots and intelligent assistants are fast revolutionising the mundane tasks in our daily lives. They are rather like having your own virtual butler. They can order lunch, a taxi, set up meetings, shop and book flights and in the same way removed routine enquiries from contact centres.

•Real-world business benefits – some industries, such as insurance, are experimenting with conversational personal assistants to automate claims management. Today’s contact centre solutions, offering superior automation, advanced self-service and intelligent routing capabilities – are making it all a reality. At the same time, they have the power to boost productivity whilst reducing the need for additional headcount, always an attractive business proposition.

•Capture the hearts, minds and purse strings of the younger generation – as technology advances, so too does its application and popularity, especially among the tech-savvy younger generation. A well-designed virtual agent can feel like a real live agent. Given a face and even a name, they boost the customer experience and strengthen brand loyalty. When it comes to attracting tomorrow’s potential big-spenders, robots are a smart move.

•Effective on boarding tool – new and training agents can hit the ground running because they have instant access to accurate information they can use to answer customers enquiries all courtesy of artificial intelligence or machine-to-machine learning.

Cons

•Image – virtual agents can appear a little trite, especially in B2B industries where customers often expect a more formal, conventional approach to branding and customer interaction, they can be cause for irritation or a complete turn-off for older customers.

•There will always be a need for the human touch – which even the most sophisticated advances in technology can never provide. This is especially true of organisations with a higher than average mix of complex enquiries on emotional subjects such as housing or health. Some sectors might wish to consider retaining more human advisors to accommodate their customers’ specific needs and conduct sensitive conversations.

•Risk alienating an older, faithful generation – the same applies to servicing the communications preferences of certain customer demographics, particularly the less technology-confident older generation. From a business perspective, it doesn’t make sense to dismiss the spending power of the silver pound let alone alienate a huge section of many companies’ loyal customer base.

The best of both worlds
Success lies in being all things to all people. Using the latest multichannel cloud contact solutions means advisors have the ability to handle enquiries from all channels. Clever integration with major customer relationship management (CRM) applications such as Salesforce and Microsoft Dynamics enable personalised enquiry handling and queue prioritisation.